Job Description

Job Description

Russell Tobin & Associates is seeking a Executive Assistant to work with our top e-commerce clients. This role is working fully onsite in Seattle, WA. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing of information and requests supporting senior management.

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Pay: $33 - 36 per hour on W2

Duration: 8 month contact, possible extension

Location: Onsite in Seattle, WA

Job Description:

Our client is seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for our client is requiring strong focus and execution. The role will be responsible for a high volume of tasks, including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and request,s ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy, when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.

Qualifications:

• Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• At least two years of college required, bachelor’s degree preferred.
• This position requires 6+ years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Top 3 Skills

Calendaring/Outlook Skills

Travel in Concur experience is a plus

Experience in supporting key management is key

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors

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