Job Description

Job Description

Henry Ford College presents an opportunity for an Accountant.

The HFC Grant accountant role is responsible for accounting control over the College (Ellucian) and Foundation (Blackbaud) financial systems. The accountant role at the college is to ensure all financial records are accurate and are following GAAP (generally accepted accounting principles). Standards and practices include the full accounting cycle including preparing and examining financial records, identifying and mitigating potential areas of risk, preparation of accurate worksheets and journals that are required to ensure a successful audit. This posting is for one of four accountants reporting to the Director of Financial Accounting.

Hours: 40 hours/week, generally 8:00 a.m. to 4:30 p.m. M-F. Some evenings and weekends required. Some hybrid work may be available as determined by the division Vice President. Schedule changes will be determined and finalized with supervisor at time of hire and may change based on departmental needs and the College’s operations.

• Bachelor's degree from a regionally accredited institution in accounting or in business administration with a major in accounting. A combination of education and experience may be considered in lieu of a conferred degree.
• Seven (7) years’ experience in public or private sector accounting .
• In-depth knowledge and experience in finance/accounting processes; reporting systems; management information technology, including skilled use of the microcomputer and business application software.
• Must exhibit the highest professional integrity; must have a collaborative management style; must be innovative and can establish and maintain a positive working environment with College/Foundation personnel and representatives of various external agencies.
• The successful candidate must be personable, energetic, and possess the ability to establish effective relationships with external communities, as well as with college faculty and staff.•
• The successful candidate should also have excellent writing and speaking skills, possess the ability to use e-mail, word processing, spreadsheets, database software, and be willing to be trained in new technology as the need arises.
• Possess the desire and ability to work cooperatively, effectively, and responsibly with community college students and staff in a multi-cultural setting.

Additional Unique Competencies

• Customer Service - Works with clients and customers (that is ,any individuals who use or receive HFC services, including the general public, individuals who work in the College, or organizations outside the College)to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available services; is committed to providing quality products and services.
• Building Cooperative Teams – Encourages and builds mutual trust, respect and cooperation among team members; seizes opportunities and utilizes creative methods to build team cooperation and cohesion.
• Flexibility - Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

The most successful candidate might have a career that would include one or more of the following:

• Knowledge of College/Foundation business policies and procedures is desirable.
• Knowledge of Ellucian Colleague and Blackbaud computer systems highly desirable.
• Knowledge of and experience with federal and other grant reporting requirements preferred.

Additional Position-Specific competencies that will contribute to success in this role:

• Principles of Finance – Knowledge of the basic principles, practices, and methods of financial Management to include requisitions, apportionments, allotments, investments, fiscal management, activity reporting, and fiscal year guidelines.
• Problem Solving - Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Internal Controls - Knowledge of the principles, methods, and techniques for establishing internal control activities (for example, authorizations, verifications, reconciliations), monitoring their use, and evaluating their performance (for example, identification of material weaknesses or significant deficiencies
• Accounting Operations - Knowledge of general ledger accounting and the control/subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable ,and disbursing officer's accountability.
• Attention to Detail - Is thorough when performing work and conscientious about attending to detail
• Dependability and Reliability - Behaves consistently and predictably; is reliable, responsible ,and dependable in fulfilling obligations; diligently follows
• through on commitments and consistently meets deadlines. Demonstrates regular and punctual attendance; rarely is late for meetings or appointments.
• Self-Management- Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Primary essential duties and responsibilities for current posting include but are not limited to:

Manage Grant, Sponsor and Project financial activity. Includes:

• Preparation of reports on an account or group of accounts for various managers, sponsors, granting agencies, and/or College Foundation.
• Reviews and reconciles grant accounts on a monthly/quarterly basis. Verifies compliance with the conditions specified by the source of funding.
• Reviews and reconciles project accounts (grants) on a monthly/quarterly basis. Includes verification of sub-ledger to general ledger.
• Assists project directors in interpreting sponsor or third-party regulations.
• Maintains files which support account or payroll activity.
• Creates and maintains Project Accounting set up and reconciliations as needed. 

Manage Third Party Purchasing Card program. Includes:

• Set up, suspense and delete users as necessary.
• Meet with and work with new users regarding responsibilities and proper use of owning a Pcard.
• Request, review and make account allocation changes as needed on required monthly reporting.

Manage Third Party ePayable program. Includes:

• Open, close, and maintain ePayable virtual cards as needed. 
• Review payments taken by vendors and close out transactions.
• Maintain accurate vendor listings and ensure payments are taken in a timely manner.

Manage Foundation financial activity. Includes:

• Prepare and validate required monthly journal entries to ensure accurate Financial Statements.
• Review, verify and post deposits /donations to the Foundation.
• Reviews and verifies check requests and enter for payment. Includes accounts payable processing.
• Creates new projects, as requested, in Blackbaud software.

Essential duties of all Accountant roles in general include (but not limited to): 

Manage Accounts Receivable (non-Cashiers). Includes:

• Preparation of monthly invoices to internal departments as well as external sources.
• Reconciles payments to outstanding receivables,
• Duns past due balances.
• Monitors receivable activity prepared by college departments.

Manages College and Foundation cash management. Includes :

• Recording daily banking and reporting
• Statement reconciliations
• Check reconciliation
• Monthly reconciliations
• Wire processing
• Monitors and inputs to the Student Receivables office transactions.
• Responsibility for recording and updating daily bank account activity. 
• Oversight and support of credit card payments; includes various system administrative access.
• Responsible for daily system postings.

Manage Foundation Financial Activity:

• Prepares monthly financial statements
• Monitors scholarship(s) awarded and ensures funding availability. This includes calculation of annual rolling average percentage and annual scholarship worksheet.
• Manages Year-End Processing, including preparation of schedules required for completion of financial or payroll requests. 

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.

Compensation details: 49020-60214 Yearly Salary

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Job Tags

Work at office, Weekend work, Afternoon shift,

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